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Programmers

Programmers

Programming is a demanding position for emotionally and spiritually mature individuals with servants’ hearts. These individuals are organized, motivated, and creators of fun yet challenging activities. Programmers have a desire to see children and staff, grow in Christ through their camp experience. They enjoy making things happen and can organize a group of people. Reporting to the Summer Ministries Director, programmers work together as a team, and are required to have a spring start date (Monday, May 25, 2015) in order to be adequately prepared for the summer camp season. Programmers preferably have at least two years of experience in the WSC setting and are twenty-one years of age or older.

Programmers begin planning duties in the winter or spring, and commence working at Willow Springs the first week of May .(Monday May 25, 2015) Their duties finish at the end of the summer when the last staff meeting has concluded, usually the Friday of the week the last campers leave. (Camp Concludes the Evening of Friday August 21, 2015 after our final staff meeting, finishing approximately by 11 pm.)

Pre-Camp Programming Responsibilities:

  • Development and implementation of a theme (or themes) for the summer
  • Assist in planning and leadership of monthly preparation meetings (April, May)
  • Communicating with camp leadership

Other Programming Responsibilities:

  • Planning and overseeing all activities from flag raising through to the end of campfire, including but not limited to flag raising, mealtimes, skills, free time, chapel, Hi-Lite, games, opening and closing ceremonies
  • Stepping into the role of counselor in case of illness or in the event of any other absence
  • Leadership role in staff devotions which includes but is not limited to; teaching from the bible, prayer and leading worship songs
  • Mentoring counseling staff and encouraging them in their personal relationship with God.
  • Modeling Christian morals and values to the staff and campers to challenge them to do the same
  • Producing cabin photos and videos
  • Constantly searching for ways to improve the program, while being careful to stay within budget
  • Maintaining open communication between staff, campers, leadership, and occasionally with parents
  • Continuing to develop and maintain the Programming Binder and updated programming office inventory
  • Assist with skills as needed
  • Other duties as required or as they arise.
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

Lead Counsellor

Lead Counsellor

The lead counsellor is a mature individual who has demonstrated exceptional leadership qualities. They have a desire to see others grow in their relationship with Christ. They are setting a godly example for those they are overseeing and demonstrating what a consistent relationship with Christ is like. They report to the Summer Ministries Director and work alongside the other staff care person and programmer. This person should be at least 19 years of age and have previous senior staff experience at Willow Springs.

Responsibilities

  • Weekly meeting with the Summer Ministries Director
  • Weekly one on one meetings with every counsellor to encourage and disciple them
  • Teaching a morning and afternoon devotional to the staff
  • Assisting the programmer(s) as needed. Most likely this would be in the early afternoon and evening
  • The first to step into a skill/cabin or other area of responsibility due to sickness or other absences
  • Nightly cabin checks to ensure/enforce lights out
  • Assisting with campfire and hi-lite as needed
  • Rotating through each cabin for evening devotions
  • Assistant programming for the leadership week

SENIOR COUNSELLOR

SENIOR COUNSELLOR

Senior Counsellors are at least 18 years old. Senior Counsellors report directly to the Summer Ministries Director/Programmers. In addition to the responsibilities listed in other sections of this manual, the Senior Counsellor is expected to provide leadership to not only a cabin of campers, but also to other counsellors. It is important that the Senior Counselor provides leadership and guidance to their counselors to help and encourage them to become better counsellors.

Other Senior Counseling Responsibilities:

  • Creating a theme for and setting an appropriate tone in the cabin
  • Organizing cabin devotions which include teaching from the bible and prayer
  • Mentoring the staff who make up the cabin team
  • Ensuring the completion of Friday night cabin cleaning, and checking the smoke detector
  • Reporting necessary repairs to Maintenance Team Leader
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.
  • Mentorship and encouragement of other counsellors and secret service team members in their relationship with Christ.
  • Models Christian values and morals to other staff

COUNSELLORS

COUNSELLORS

Counsellors are fun-loving individuals, positive role models, and live out their Christian lives in order to show the kind of love that only Christ can give. Their top priority is to be an example of balanced Christian living. They love being with and working with children. They are mature individuals, have a teachable spirit, and are able to work with a team of other like-minded people. Counselors should exhibit strong, compassionate leadership, always encouraging and guiding campers to enable them to become all that they are capable of becoming. A counselor is to seek to develop campers who will have the desire and ability to grow in their relationship with Jesus Christ one day at a time during the coming year and throughout their lives.

Counsellor responsibilities include the following:

  • Ensuring campers are receiving appropriate levels of care and attention
  • Assisting with the effective delivery of the program
  • Keeping careful inventory of area of responsibility (cabin, skills, etc.)
  • Developing and maintaining proficiency in instructional areas (skills, devotions)
  • Teach or assist with skills and activities, counselors may be asked to be in charge of a skill area
  • Lining up with campers before chapel, meals, and games
  • Listening attentively to promote development of individuals and unity of the body
  • Leading campers by example in every activity and routine
  • Preparing exciting and informative lesson plans
  • Knowing what equipment and materials are needed for any activity and taking the steps to have them available
  • Taking a leadership role in cabin devotions teaching the bible and leading prayer
  • Make it a point daily to lift up and encourage campers and fellow staff members
  • Demonstrates a servant attitude by lending a helping hand when needed
  • Maintaining open communication between staff, campers, and with parents
  • Sitting with campers during meal times and interacting, supervising, and maintaining order
  • Quieting campers when needed
  • Helping campers get ready in the morning for the day and in the evening for bed
  • Ensuring cabin clean up takes place each day.
  • Counsellors are at least 17 years of age. They are responsible to their Senior Counselor and the Program Directors

Other Counselling Responsibilities:

  • Mentoring campers (and other staff members when appropriate)
  • The Counsellor is to assist their Senior Counsellor in cabin devotions.
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

SECRET SERVICE TEAM

SECRET SERVICE TEAM

The Secret Service Team is an integral part of the Willow Springs Camp Team. The Secret Service work behind the scenes to ensure that camp runs smoothly, as well as assisting with skills and other activities, and learning leadership skills.

The Secret Service Staff are divided into two groups, the Kitchen Staff and the Maintenance Staff. The Cook, trains, supervises, and mentors the Kitchen Staff, while the Maintenance Team Leader does the same for the Maintenance Staff.

Kitchen and Maintenance Staff are enthusiastic and responsible individuals, interested in helping with the behind-the-scenes work to keep camp running smoothly and efficiently as a whole. They are committed to the task at hand and are willing to face new challenges. Generally, we find staff who excel on the Secret Service Team tend to excel later on as counselors and in other roles at camp

COOK

COOK

The Cook is someone who enjoys preparing nourishing yet simple meals. The position includes meal planning, menu preparation, and food ordering. The Cook is ultimately responsible for maintaining health and safety standards and supervises the kitchen staff. The cook directly supervises the Kitchen Staff, ensuring a high standard of cleanliness and professionalism. They enjoy working with young people and leading them as a team. The Cook is responsible to the Summer Ministries Director.

Responsibilities:

  • Plan all menus on a weekly basis following Canada’s Food Guide
  • Help train and supervise kitchen staff in various duties
  • Mentor and disciple the kitchen staff in their relationship with God
  • Lead devotions, discussions and prayer for kitchen staff
  • Sets a good example of Christian morals and values for the staff and campers.
  • Schedule appropriate shift rotation and ensure equal opportunity and sharing of responsibilities
  • Conduct Sunday afternoon meetings with Maintenance Team Leader to prepare Secret Service Staff for the week
  • Order all food and kitchen supplies
  • Work within a budget as set by Camp Director
  • Keep inventory of all food and supplies
  • Go to the grocery store as needed
  • Put away all food from meals
  • Take out all foods from the freezer for the next day
  • Keep a list of needed food items that have run out
  • Keep kitchen counters free of food or dishes
  • Prepare all meals and snacks
  • Supervises food delivery and facilitates storage.
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

ASSISTANT COOK

ASSISTANT COOK

The assistant Cook is a mature and responsible individual. This person is spiritually mature and has a desire to see young people grow in Christ through service in the Kitchen. The Assistant Cook’s focus is on food preparation, dining hall preparation and clean up. They work alongside the Kitchen Staff, helping train them when needed and helping with the tasks they are assigned to do. The assistant cook is responsible and reports to the cook.

Responsibilities:

  • Help train and supervise kitchen staff in various duties
  • Maintain open and effective communication regarding food service expectations
  • Assist with meal preparation as needed or directed by the Cook
  • Assist with keeping careful inventory and communicate ordering needs to the Cook
  • Ensure proper storage of all food and supplies
  • Ensure consumables (e.g.: serviettes, juice, etc.) are fully stocked for meals
  • Wipe down all surfaces and containers
  • Clean grill and/ or stovetop after each use and ovens as needed
  • Ensure proper cleaning and operation of major and minor appliances and fixtures.
  • Do laundry as needed
  • Organize evening snack after supper as needed
  • May be asked to lead devotions or prayer with the kitchen staff
  • Seeks to model a healthy relationship with God and has a desire to mentor and encourage other Kitchen staff with their relationship with Christ.
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

KITCHEN STAFF

KITCHEN STAFF

Kitchen Staff, who are part of the Secret Service Team, are important members of the Willow Springs Camp staff. Being Kitchen Staff is a vital position that includes preparing food, setting up the dining room, washing dishes, and general kitchen duties. There is an enjoyable balance between work and time off with many opportunities to get involved in the camp activities. Kitchen Staff are at least 15 years old and report to the cook.

Kitchen Staff works together preparing the dining hall for meals, serving food during meals, doing meal clean up, and dish washing and other duties before and after meals. During part of the morning they may also assist with teaching camper skills and activities, and are encouraged to participate in games and activities with campers and other staff when they have free time.

Responsibilities:

  • Setting tables and setting up dish bins before each meal
  • Serve food for buffet meals
  • Assist with unloading of delivery trucks
  • Assist with laundering of kitchen linens
  • Wash dishes, cutlery, pots, and pans; dry all cutlery
  • Put all dishes and equipment away after each meal
  • Follow all daily and weekly schedules (includes sweeping floors, mopping, and cleaning of sinks and other surfaces)
  • Wash kitchen windows
  • Clean counters, floors, cupboards, walls, and kitchen bathroom daily
  • Rinse recyclable items, crush, sort into bins
  • Wipe down counters in dish room and keep tidy
  • May be required to complete mid-summer and end of summer survey, and follow up with Summer Ministries Director

Other Kitchen Staff Responsibilities:

  • Assisting with and perhaps leading cabin devotions for their designated cabin that they assist with which may include teaching from the bible and prayer
  • Praying with or for a camper or fellow staff member
  • Being a good Christian role model for the campers and fellow staff

MAINTENANCE TEAM LEADER

MAINTENANCE TEAM LEADER

The Maintenance Team Leader is a mature and responsible individual, who enjoys leading a team of young people and doing general maintenance. He or she directly supervises the maintenance staff, ensuring a high standard of cleanliness and professionalism. This individual both works with and supervises those under them, training and helping with the tasks they are assigned to do. This person is spiritually and emotionally mature, at least 18 years old, has an attention to detail, and has a desire to see young people grow in Christ and develop good working habits. The Maintenance Team Leader oversees the cleanliness, upkeep, and repair of camp facilities. The Maintenance Team Leader reports to both the Summer Ministries Director and the Camp Director.

Responsibilities:

  • Train and supervise maintenance staff in various duties.
  • Conduct Sunday afternoon meetings with cook to prepare Secret Service Staff for the week
  • Dining hall clean-up
  • Bathroom cleaning
  • Emptying of waste receptacles around camp property regularly, and the collection and placement of garbage each week on garbage day
  • Ensuring that recyclables are kept in a tidy fashion and are placed at the roadside on collection day
  • Washing camp windows once per week
  • Tidying the chapel daily
  • Trimming and lawn work
  • Watering flowers daily
  • Camp projects (nature trails, repairs)
  • Waterfront upkeep
  • Equipment maintenance
  • Keep careful inventory of maintenance tools and equipment
  • Minor building repairs and upkeep
  • Other maintenance duties as assigned by Director (See complete daily/weekly list posted in the maintenance closet)
  • Provides counsel and guidance to Maintenance Team members based upon Christian values, morals and teachings.
  • Prays for and with Maintenance Team Members.
  • Leads morning devotional times with Maintenance team with Christian teaching and values.
  • Complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

MAINTENANCE STAFF

MAINTENANCE STAFF

Maintenance Staff, who are part of the Secret Service Team, are important members of the Willow Springs Camp staff. Maintenance is a vital position which includes keeping camp neat and clean, maintaining the grounds, cleaning the washrooms, chapel, and other camp areas. There is an enjoyable balance between work and time off with many opportunities to get involved in the camp activities. During part of the morning they may also assist with teaching camper skills and activities, and are encouraged to participate in games and activities with campers and other staff when they have completed their responsibilities. Maintenance Staff are at least 15 years old and report to the Maintenance Team Leader.

Responsibilities:

  • Dining hall clean-up
  • Bathroom cleaning
  • Emptying waste receptacles around camp property regularly, and the collection and placement of garbage each week on garbage day
  • Ensuring that recyclables are kept in a tidy fashion and are placed at the roadside on collection day
  • Washing camp windows once per week
  • Tidying the chapel daily
  • Trimming and lawn work
  • Watering flowers daily
  • Camp projects (nature trails, repairs)
  • Waterfront upkeep
  • Equipment maintenance
  • Minor building repairs and upkeep
  • Other maintenance duties as assigned by Maintenance Team Leader.
  • May be required to complete mid-summer and end of summer survey, and follow up with Summer Ministries Director.

Other Maintenance Staff Responsibilities:

  • Assisting with and perhaps leading cabin devotions for their designated cabin that they assist with which may include teaching from the bible and prayer
  • Praying with or for a camper or fellow staff member
  • Being a good Christian role model for the campers and fellow staff.

VIDEOGRAPHER

VIDEOGRAPHER

The Videographer is responsible for the filming, editing, and production of the Weekly Camp DVDs, End-of-Summer Staff DVDs, as well as any promotional DVDs requested. The videographer works in conjunction with the Programmers, and reports to the Summer Ministries Director.
HEAD LIFEGUARD

HEAD LIFEGUARD

The Head lifeguard is responsible for the overall safety, operation and supervision of the waterfront and all of its activities. They are to run weekly emergency search drills and practice scenarios for guards to stay current with training. The Head Lifeguard will provide additional instruction in supervision, positioning, accident prevention and intervention, and emergency response to lifeguards who do not possess a current NLS certificate. The Head Lifeguard is to read and be aware of the standards outlined by the OCA (Ontario Camping Association) in the SWIMMING section. They are also responsible for maintaining a high standard of cleanliness at the waterfront. The Head Lifeguard is at least 18 years old, posses a NLS certificate and has a minimum of 250 hours of experience in aquatic supervision.

Responsibilities:

  • Organize Waterfront Binder
  • Read OCA Standards on Swimming
  • Liaison between ministry of labor and camp
  • Conduct daily team meetings with lifeguards
  • Debrief after incidents/drills
  • Ensure a consistent 15 minute rotation during guarding
  • Organize and instruct missing swimmer/person procedure. “Airhorn Drill.”
  • Attend all medical emergencies
  • Ensure lifeguards are in proper dress for their shift and are properly equipped.

LIFEGUARDS

LIFEGUARDS

Lifeguards are at least sixteen years of age and possess a current Bronze Cross or equivalent. It is preferred that lifeguards possess a valid NLS Certificate. They are mature, safety-minded individuals. They enjoy young people and working outdoors.

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