Arrival Guide
On this page, you can find:
- lists of things to bring and not to bring to camp
- health and safety information for arriving campers
- camper fee information
- a sample schedule showing what a day at camp might look like
Packing List
Essentials
- Bible, if you have one
- a sleeping bag
- a pillow
- a flashlight
- a stuffed animal
Clothing
- outfits for different weather conditions
- closed-toe shoes
- sandals
- swimsuit
- hat
Personal Care
- reusable water bottle
- sunscreen
- towel
- washcloth
- soap
- comb
- toothbrush
- mosquito repellent
- Bike Helmet*
*only if you signed up for Trail Biking
Things NOT to Bring to Camp
Electronic Devices
- cell phones
- speakers
- video games
- other electronic devices
Prohibited Objects
- knives and other weapons
Prohibited Substances
- non-prescription drugs
- vapes and e-cigarettes
- tobacco products
Food and Drink
- No outside food or drink, to honor campers with allergies
Pets
Due to allergies please do not bring your pets to camp on check-in day or departure day. Thanks for your cooperation!
Clothing
- Please do not bring any clothing that has rude or profane language
- Please label all clothing and personal articles
Health and Safety
Please be aware that although Willow Springs Camp does everything in it's power to eliminate potential contagents, peanuts, nuts, and other substances that may cause an allergic reaction may be present at the camp. Willow Springs Camp requires that campers who have potentially life threatening conditions, such as peanut allergies, be able to manage their exposure to these substances, provide two sets of medication, be familiar with its use and carry the medication on them at all times.
We prioritize the well-being of all campers. Should any camper have health concerns or become ill with a contagious sickness, we'll reach out to their parent or guardian to arrange for them to be picked up. They are welcome to return to camp once their symptoms have subsided after 24 hours.
Upon check-in, please deposit all medication to our Health and Safety Administrator (HASA), along with your completed Medical Authorization Form. The HASA will dispense them to your child at the appropriate times. In the case of Epi-pens, the camper must bring two (one to be carried with the camper at all times, and another to be placed in the dining hall for emergencies).
Camper Fee Information
REGISTRATION DEPOSIT AND PAYMENT
A $50 deposit is due at registration for each camper for each week they will be at camp. This registration fee is non-refundable. The remainder of the fees are due at least one month in advance of the camper's first day at camp. Please see our "Dates & Rates" page for more information on fees.
CANCELLATION POLICY
If you find the need to cancel your week of camp, the deposit of $50 per week, per child, is non-refundable. If you cancel after June 1, a $100 per child, per week fee will be charged. If you cancel within 2 weeks of your registered week at camp, there will be no refund.
Sample Day Schedule
Check-in
Wake up, clean up!
Flag raising
Breakfast
chapel
skills & activities
lunch
Cabin time
team challenge
free time
cabin time
dinner
Evening schedule
chapel time
evening game
devotions
campfire
lights out
Check-in Times
- Everyone arrives on Mondays between 7 and 8:30am
- Drop-off time for Day Campers from Tuesday to Friday is 8am.
- Breakfast is provided
Pick-up Times
- Day campers will be picked up each evening at "Lights Out". The specific time may vary from week to week and will be communicated to you during Check-In
- All campers can be picked up on Fridays at 7pm. Parents and guardians are invited to join us us for our Closing Ceremonies at 6:30pm
Evening Schedule
- The evening schedule varies weekly as bedtime progressively gets later
- "Lights Out" ranges from 8:30 to 10pm depending on your week of camp